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Practice Coordinator – Tulsa, OK

JOB DESCRIPTION

practice coordinator – Tulsa, OK

Core Clinical Partners is a physician services company specializing in both Emergency Medicine and Hospital Medicine. We are quickly growing and were recently named #40 on Inc. 5000 list of fastest-growing private companies across the US!

We were founded on the principles of partnership, transparency, and alignment. Through years of experience in the industry, we have created a partnership model that brings Hospitals, Physicians, and Advanced Practice Providers together with the common goal of providing outstanding patient care.

The Practice Coordinator is responsible for coordinating clinician activities at our practice locations. This role serves as a liaison to internal and external customers and provides support to the Director of Operations, Medical Director, and provider group. The Practice Coordinator partners with the revenue cycle team, credentialing team, and various other stakeholders on projects and tasks that support effective and efficient practice operations.

Essential Duties:

  • Assists with scheduling functions as needed by acting as liaison between scheduler and provider for shift coverage and help ensure accurate reflection of time worked.
  • Manages projects at the practice level to include information gathering, timelines, task delegation, and communications.
  • Collaborates with revenue cycle team to identify and obtain missing charts, physician documentation and other necessary information for coding and billing.
  • Collaborates with credentialing team on new hire credentialing needs and maintenance of clinician credentials; this includes serving as a liaison to extend communications and gather documentation.
  • Partners with hospital personnel for completion of new provider orientation and training.
  • Facilitates provider interviews i.e. arrange schedule, provide tour, secure interview room, etc.
  • Assists with patient complaints by documenting and forwarding to the site medical director and/or hospital personnel as appropriate.
  • Coordinates stakeholder meetings on a recurring and ad hoc basis.
  • Administers company and client policies and procedures in a consistent and timely manner.
  • Serves as administrative support for Medical Director and Director of Operations.
  • Perform other duties as assigned.

Skills, Knowledge, Abilities: 

  • Proficient in Microsoft Office with ability to effectively navigate job related software for credentialing, scheduling, and other functions
  • Familiar with healthcare jargon and terminology
  • Utilize independent judgment on determining areas of collaboration, escalation, and autonomy
  • Collaborate with professionals internal and external to the company and across geographic locations
  • Identify and execute opportunities for improvement
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Navigate competing priorities and effectively work in a fast-paced environment
  • Manage information flow in a timely and accurate manner
  • Exhibit growth mindset and team-orientated behaviors

Education:

  • High School Diploma or GED required

Experience: 

  • Prior operations or administrative experience in healthcare industry
  • Experience with MS Outlook, Word, and Excel
  • Experience with MS Teams, scheduling software, and credentialing software preferred

Supervisory Requirements: 

  • None

Physical Requirements:

  • Prolonged periods of sitting or standing at a desk and working on a computer

Work Environment:

  • Hospital office setting and patient care areas
  • Potential exposure to communicable diseases, hazards or radiation, and difficult patient situations

Work Location:

  • Onsite position at a client site in Tulsa, OK
  • Flexibility to work remotely upon occasion may be extended by the manager. When working remotely, the employee must have reliable access to the internet

Core Clinical Partners is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To apply for this job fill out the form below or email your details to talent@coreclinicalpartners.com

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